You can reach our data privacy officer at: firstname.lastname@example.org
What information do we collect?
- Information that you give us directly
We may collect personal information from you directly, e.g. when you submit manuscripts or reviews, sign up to receive information, use applications, or buy a product or service from us.
If you wish to receive newsletters about Brill products in your area of interest, please opt in by ticking the relevant box when registering for a sale or service, or go to our newsletters sign-up page.
- Information from other sources
We may receive personal information about you from other sources, either available publicly, such as University websites, or made available with your consent. The types of personal information that we may collect from such sources include your name, professional e-mail and street address, and publicly available information such as user-generated content, publications, blogs and postings, as permitted by law.
- Information we collect automatically when you use Brill websites
You can block cookies by group using our Cookies Settings. In addition to this most browsers allow you to refuse to accept cookies. However, if you block all cookies (including essential cookies) you may not be able to access all or parts of our websites.
The Cookies Settings can be accessed either via the banner displayed when you first visit the site, or the Cookies Settings button in the footer. It allows you to view the groups of cookies we store, and manage whether the cookies for those groups are active.
You can both view the cookies stored on your computer and delete some or all of them. However, each browser has a slightly different procedure for doing so. Here are instructions for deleting cookies in some popular browsers.
You can block cookies in your browser settings. However, if you block all cookies (including essential cookies) you may not be able to access all or parts of our websites.
How do we use your personal information?
We may use your personal information:
- to invite you to contribute to our publications;
- to facilitate peer review and book or article reviews;
- to provide you with products, services or information that you request from us;
- to contact you regarding products and services which may be of interest to you, provided you have given us consent to do so or you have previously requested a similar product or service within a reasonable timeframe;
- to respond to your queries or comments;
- to improve our products and your experience on Brill’s websites;
- to evaluate the use of the Brill sites, products and services;
- to personalize your website experience, as well as to evaluate (anonymously and in the aggregate) statistics on website activity.
Where we collect personal information for a specific purpose, we will not keep it for longer than is necessary to fulfil that purpose, unless we have to keep it for legitimate business or legal reasons. In order to protect information from accidental or malicious destruction, when we delete information from our services we do not immediately delete residual copies from our servers or remove information from our backup systems.
You can opt out of receiving communications from us at any time. Any direct marketing communications that we send to you will provide you with the information necessary to opt out.
Who do we share your personal information with?
As a general rule, we do not share your personal information with anyone outside of Brill. However, we may share your personal information with trusted third parties:
- advertising, marketing and promotional agencies to help us deliver and analyze the effectiveness of our advertising campaigns and promotions;
- third parties required to deliver a product or service to you, such as a delivery or postal service delivering a product that you have ordered;
- law enforcement or government authorities where they have followed due legal process to request us to disclose the information;
- third party providers of services to Brill, such as data processing.
Transferring personal data outside the EU
You should be aware that many countries do not afford the same legal protection to personal information as you might enjoy in your country of origin. While your personal information is in another country, it may be accessed by the courts, law enforcement and national security authorities in that country in accordance with its laws. Subject to such lawful access requests, we promise that anyone processing your personal information outside your country of origin is required to implement measures to protect it and is only entitled to process it in accordance with Brill’s instructions.
We retain Personal Data related to you as long as the Customer uses the Platform. When a Customer decided to delete its Platform account, or if we need to remove the Customer’s Platform account, we will delete Personal Data related to you from our databases within 30 days, following the termination of the Customer’s Platform account or the agreement between the Customer and us, and within 60 days from all backups.
We may need to retain certain details for longer periods of time to comply with legal, tax, and accounting requirements, or if we believe that these details are necessary for current or expected legal proceedings. We make efforts to keep the retained data to the minimum necessary and for periods no longer than required.
Non-Personal Data, statistical, or anonymized data is retained by us without limitation of time.
We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorized access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis. Brill uses industry-standard encryption technologies when transferring and receiving consumer data exchanged with our site. We have appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that we have collected from you on our site. In case of a security breach we will inform and cooperate with the Dutch Data Protection Authority.
Your privacy rights and who to contact
If you have any questions, comments or concerns about how we handle your personal information, please contact us at email@example.com. You have the right to tell us if you:
- don't want to be contacted in the future by us;
- would like a copy of the personal information we hold about you;
- would like us to correct, update or delete your personal information in our records;
- wish to report any misuse of your personal information.
- At any time, contact us if you want to withdraw you consent to the processing of Personal Data related to you. Exercising this right, however, will not affect the lawfulness of processing based on your consent before its withdrawal.
- You may ask to transfer Personal Data related to you in accordance with your right to data portability.
- You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affecting you.
Filing a complaint to the authorities
You are entitled to file a complaint with the applicable privacy or data protection regulator in connection with concerns you may have about your privacy and Personal Data related to you. If you are located within the EEA - you have a right to lodge a complaint with a data protection supervisory authority of your habitual residence, place of work or of an alleged infringement of the GDPR.
To assist us in dealing with your request, please provide your full name and contact details.
Social media accesses
We maintain publicly accessible profiles on social networks. The social networks used by us in detail can be found below.
Social networks such as Facebook etc. can generally analyze your user behavior comprehensively when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). By visiting our social media presences, numerous processing operations relevant to data protection are triggered. In detail:
If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected under certain circumstances if you are not logged in or do not have an account with the respective social media portal. In this case, this data collection takes place, for example, via cookies that are stored on your terminal device or by recording your IP address.
With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. In this way, you can be shown interest-based advertising inside and outside the respective social media presence. Provided you have an account with the respective social network, the interest-based advertising may be displayed on all devices on which you are or were logged in.
Legal basis for social media
Our social media presences are intended to ensure the most comprehensive presence possible on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f DSGVO. The analysis processes initiated by the social networks may be based on deviating legal bases to be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6 (1) lit. a DSGVO).
Responsible party and assertion of rights
If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. In principle, you can assert your rights (information, correction, deletion, restriction of processing, data portability and complaint) both vis-à-vis us and vis-à-vis the operator of the respective social media portal (e.g. vis-à-vis Facebook).
Please note that despite the joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are largely determined by the corporate policy of the respective provider.
The data collected directly by us via the social media presence will be deleted from our systems as soon as the purpose for storing it no longer applies, you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies. Stored cookies remain on your terminal device until you delete them. Mandatory legal provisions - in particular retention periods - remain unaffected.
Facebook Pixel, Custom Audiences and Facebook Conversion
On our websites, the so-called "Facebook Pixel" of the social network Facebook is used, i.e. by Facebook Inc, 1 Hacker Way, Menlo Park, CA 94025, USA, or if you are a resident of the EU, by Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
The Facebook pixel allows Facebook to target visitors to our websites for the presentation of Facebook advertisements ("Facebook Ads").
Accordingly, we use the Facebook pixel on our websites to present Facebook ads placed by us only to those Facebook users who have already shown an interest in our websites or to whom certain "characteristics" are assigned (e.g. interest in topics or offers determined on the basis of visited websites). The Facebook pixel is also used to ensure that our Facebook advertising matches the interest level of users and is not perceived as annoying.
The Facebook pixel is also used to statistically analyze how effective our Facebook advertising is, as it allows us to see whether or how often users clicked on our advertising and were redirected to our website.
The processing of the data by Facebook takes place within the framework of Facebook's data usage policy. General information on the display of Facebook advertising can be found in Facebook's data usage policy. Specific information and details about the Facebook Pixel and how it works can be found here.
You can opt-out of the Facebook Pixel's collection and use of your data to display Facebook ads. On this page you will find information on the settings of usage-based advertising within Facebook. The settings are platform-independent, i.e. they are then applied on all devices, such as desktop computers or mobile devices.
On our web pages, plugins of the social network Share This are used, which is operated by Share This, Inc., 4005 Miranda Avenue Suite 100, Palo Alto, CA 94304 - 1227 USA ("Share This"). The plugins are recognizable, for example, by buttons with a white arrow on a green background. An overview of the Share This plugins and their appearance can be found here.
When you call up a page of our website that contains such a plugin, your browser establishes a direct connection to the servers of Share This. The content of the plugin is transmitted by Share This directly to your browser and integrated into the page. Through the integration, Share This receives the information that your browser has accessed the corresponding page of our website and stores a cookie on your terminal device to identify your browser. This information (including your IP address) is transmitted by your browser directly to a Share This server in the USA and stored there. Share This uses the data to create anonymized user profiles, which serves as the basis for personalized and interest-based advertising targeting of visits to websites with Share This plugins.
This website uses YouTube, an internet video portal provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (hereinafter referred to as “Google”). YouTube allows video publishers to post video clips for free and other users to view, rate and comment on these video clips for free. YouTube allows the publication of all kinds of videos, which is why complete film and television programmes, but also music videos, trailers or videos made by users themselves can be accessed via the internet portal.
Each time a data subject accesses one of the individual pages of this website operated by the data controller on which a YouTube component (YouTube video) has been integrated, the internet browser on the data subject’s information technology system is automatically prompted by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. Further information on YouTube can be found here. In the course of this technical procedure, YouTube and Google receive information about which specific sub-page of our website is visited by the data subject.
If the data subject is logged into YouTube at the same time, YouTube recognises which specific sub-page of our website the data subject is visiting if a sub-page containing a YouTube video is visited. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google receive information via the YouTube component about the data subject having visited our website every time the data subject is logged into YouTube at the same time as visiting our website; this takes place regardless of whether the data subject clicks on a YouTube video or not. If the data subject does not want this information to be transmitted to YouTube and Google, they can prevent the transmission by logging out of their YouTube account before accessing our website.
LinkedIn Insight Tag
Our website uses the conversion tool "LinkedIn Insight Tag" from LinkedIn Ireland Unlimited Company. This tool creates a cookie in your web browser, which enables the collection of, among other things, the following data: IP address, device and browser properties, and page events (e.g. page views). This data is encrypted, anonymized within seven days, and the anonymized data is deleted within 90 days. LinkedIn does not share any personal data with Brill, but offers anonymized reports on website audience and display performance. In addition, LinkedIn offers the possibility of retargeting via the Insight Tag. Brill can use this data to display targeted advertising outside of its website without identifying you as a website visitor. More information on data protection at LinkedIn and the function of the LinkedIn Insight Tag.
Members of LinkedIn can control the use of their personal data for advertising purposes in their account settings.
We use the technical platform and services of Twitter Inc.,1355 Market Street, Suite 900, San Francisco, CA 94103, USA for the short message service offered here.
We would like to point out that you use the Twitter short message service offered here and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. retweeting, liking).
Processing of personal data by Twitter
The data collected about you when using the service is processed by Twitter Inc. and may be transferred to countries outside the European Union. This includes, among other things, your IP address, the application you use, information about the terminal device you use (including device ID and application ID), information of accessed websites, your location and your mobile phone provider. This data is assigned to the data of your Twitter account or your Twitter profile.
Furthermore, you have the option of requesting information via the Twitter data protection form or the archive requests:
Our Twitter profiles offer you the opportunity to respond to our posts, comment on them, etc. Please carefully check what personal data you share with us via our Twitter profiles. If you would like to avoid Twitter processing personal data you provide to us, please contact us by other means, for example via our contact options.
You have options to restrict the processing of your data in the general settings of your Twitter account and under the item "Privacy and security". In addition, you can restrict Twitter's access to contact and calendar data, photos, location data, etc. on mobile devices (smartphones, tablet computers) in the settings options there. However, this depends on the operating system used. Further information on these points is available on the following Twitter support pages.
Instagram Page Details
Instagram is an online service for sharing photos and videos that belongs to the Meta Group, formerly Facebook. We use the technical platform and services of Facebook Ireland Ltd, 4 Grand Canal Square Grand Canal Harbour, Dublin 2, Ireland for the information service offered here. We would like to point out that you use the Instagram page and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. commenting, rating).
Processing of personal data by Facebook
When you visit this Instagram page, Facebook collects, among other things, your IP address and other information that is present on your PC in the form of cookies. This information is used to provide us, as the operator of the Instagram pages, with anonymized statistical information about the use of the Instagram page.
The data collected about you in this context is processed by Facebook Ltd. and may be transferred to countries outside the European Union in the process. Facebook describes which information it receives and how it is used in its data usage guidelines. There you will also find information on how to contact Facebook and on the settings options for advertisements. The data usage guidelines are available here. The complete data guidelines of the Instagram service can be found here.
According to its own information, Facebook stores data until it is no longer needed to provide the services and Facebook products or until the respective account of the user is deleted, whichever comes first. This depends on the circumstances of the individual case, in particular the type of data, why it is collected and processed, and the relevant legal or operational storage needs. More information on data storage.
Instagram Page Insights
Facebook processes a number of personal data of page visitors in its so-called page insights for its own purposes. The processing takes place regardless of whether page visitors are logged into Facebook or Instagram or not and whether page visitors are members of the Facebook or Instagram network, respectively. Users who access the Instagram pages without being registered or logged in to Instagram also have the option of influencing the scope of data processing by means of a cookie banner set by Facebook. More information about Facebook's cookies.
Page Insights are aggregated, anonymized statistics. Page operators themselves do not have access to the personal data processed in this context, but only to the summarized, anonymized page insights. More detailed information can be found here.
Rights of the data subject
The Instagram page offers you the opportunity to respond to our posts, comment on them and send us private messages. Please carefully consider what personal data you share with us through our Instagram page. If you would like to avoid Facebook processing personal data you have transmitted to us, please contact us by other means, for example via our contact options.
If personal data of users are processed, they have the right of access, rectification, objection, portability and deletion of the data in accordance with the EU General Data Protection Regulation. Facebook Ireland is obligated to respond to requests from data subjects. Facebook provides further information on data subject rights here.
Inquiries from users regarding data processing when visiting an Instagram page, which is the sole responsibility of Facebook Ireland, are forwarded by us to Facebook Ireland. Users can contact the data protection officer of Facebook itself here.
Furthermore, Facebook provides information on privacy-friendly profile settings for Instagram profiles.
Orders for review copies
We process personal data (company, surname, first name, address, e-mail, telephone/fax if applicable) from you for the purpose of processing the request and sending a review copy. The legal basis for this is a balancing of interests according to Art. 6 I f EU-DSGVO, so that we can process the request and send the review copy. The data will be forwarded to a shipping service provider for the purpose of sending the review copy. There will be no transmission to other third parties or to third countries. Your data as a reviewer will be stored for processing the request and for future review offers.
Data collection for competitions
We process your personal data (last name, first name, email, address, date of birth) for the purpose of drawing as well as notifying the winners. The legal basis for this is your consent in accordance with Art 6I a), 7, EU DSGVO, as well as § 7 II No.3, UWG. You declare your consent by participating in the competition.
If you are not yet 16 years old, the consent of your parents / guardian is mandatory. In this case, please contact us directly. In this case, you yourself cannot give a legally valid consent.
By entering your personal data, you confirm that you wish to participate in the competition voluntarily and that you are identical with the person sending the data. For the purpose of sending you the prize, we will transfer your data to our delivery Brockhaus Commission. No other transmission, e.g. to other countries, will take place. Your data will only be stored as long as it is necessary for the processing of the competition.
Pardot is the maker of a web marketing automation suite. We use Pardot’s suite to gather information about visitors to our website. Personal information is stored in Pardot/Salesforce if our visitors complete a form for example for registration to events, contact/request forms or for subscription to our email communications or otherwise “opts-in” to engage with us in a sales and marketing capacity. Non-personal information such as IP address, operating system, web browser, and pages visited is gathered by Pardot.
Pardot cookies don’t store personally identifying information, only a unique identifier.
Visitors receive a message that asks them to opt in on their first visit. The message doesn’t appear again unless they clear their cookies. If a prospect opt out of tracking, Pardot treats them as if their cookies are disabled. Email link clicks and form submissions still appear in their activity history, but their page views and form views don’t.
We collect your data so that we can communicate with you in an accurate and appropriate way, whatever your relationship to Vogelsang: that is our legitimate interest in processing your data. We will only hold on to personal data for as long as we need it for the purpose it was collected or for as long as we are legally required to do so. We have put in place appropriate technical and organizational precautions to prevent the loss, misuse, access to or alteration of your personal information in an unauthorized way.
Google Tag Manager
This website uses the Google Tag Manager. This service allows website tags to be managed through an interface. Google Tag Manager only implements tags, but does not set cookies and does not collect any personal information. Google Tag Manager triggers other tags that may collect personal information. However, Google Tag Manager does not access this information. Any cookies or tracking disabled at domain or cookie level will remain disabled even when implemented with Google Tag Manager.