FAQ migration of booksandjournals.brillonline.com

 

FAQ for librarians (status: October 2018)

Brill will migrate its platform for E-Books and E-journals (http://booksandjournals.brillonline.com) to Brill.com in Q3 2018. Here you can find more information on all the questions you may have on the migration of this platform. This page will be updated regularly. Brill will send communications to all categories of platform users whenever relevant.

General

Why is Brill moving to a new platform? How will my library and my users benefit?
When is the launch of the new platform?
What is the URL of the new platform?
How will URL's be affected? Is there anything I need to do to ensure continuity?
How will access be affected? Is there anything I need to do to ensure continuity?
Which products are hosted on brill.com and which products are hosted on other Brill platforms?
Which browsers will be supported?
Will the platform meet global accessibility standards?
Can I use the platform on mobile devices?
Can I use the platform with cookies of JavaScript disabled?
Who can I contact if I have a question about the impact to my library?
How do I stay up-to-date about what and when changes will occur?
What publicity material will Brill provide to help promote the changes at the library?
What training material will be available for libriarians and administrators?

Migration

Which changes, if any, will be experienced during the migration period? Will there be any interruption of service?
What is the migration timeline? What are the plans for a parallel run?
Will URLs be changing? How will this impact linking from reading lists, bookmarked links, OPACs etc? Does Brill have URL structure information for the new platform?
Will there be any changes to DOIs?
How will knowledge bases and discoverability services be affected? Do I need to do anything about this?
Which discovery and metadata vendors does Brill work with?
How has Brill worked with 3rd parties to inform them of the migration?
Will the new platform have MARC records and KBART files?
Will the RSS feeds I was previously utilizing continue to feed to my RSS reader?
Does the new platform support federated search?

Admin Portal

If I have an admin account already, will there be any changes to how I access or manage my admin account?
If I don't have an admin account yet, how can I create one?
Can my institution have more than one administrator registered?
What can library administrators do with their account?
Will I be able to use Brill E-Book Select on the new platform?
How do I see which resources my institution has access to?
Will libraries still be able to apply their branding on the platform?

Access and authentication

What do I need to do to ensure seamless access for my users?
How are ongoing institutional trials affected by the migration?
What authentication methods do you support?
Is there anything I need to do with regard to my institutions IP ranges?
Is it still possible to manage my institutions IP addresses?
Will there be changes to access control?
Will the new platform support Shibboleth access? Which federations do you support? How do I set up Shibboleth for my institution? Will my Shibboleth Entity ID be migrated?
Will the new platform support OpenAthens access? * Changed Oct 25 2018
Will the new platform be https?
How do we need to make changes to our proxy servers? * Changed Oct 29 2018

End users

Will users need to create a new account on the new platform?
What are the benefits of creating a user account?
Will email alerts and saved searches be migrated to the new platform?
Will personal subscriptions and article purchases of users still be accessible?

Usage reports

Will there be any changes to usage reports on the new platform?
What usage reports will the new platform offer? What is being counted (e.g. chapters vs whole books)?
What formats will I be able to download usage reports in?
When will usage reports for the new platform be available?
How do I download historical usage data from the previous platforms?
Will the new platform support SUSHI? Can I still access my reports via SUSHI? How do I set up SUSHI?

 

General

Why is Brill moving to a new platform? How will my library and my users benefit?

We want to give all visitors of our websites the best possible user experience. With this in mind we are bringing together our print catalogue which users currently find on brill.com and our online publications, which can now be found at booksandjournals.brillonline.com, consolidating all information on a book or a journal on one single page. The new platform will come together on brill.com. It will have a crisp and uncluttered look and feel and will fully accommodate use on all devices: smartphone, tablet, laptop or desktop.
brill.com will host the complete Brill catalogue of all Brill publications, as well as the full content of all Brill e-books and e-journals.

When is the launch of the new platform?

The launch of the new platform scheduled in a number of phases.
Beginning of March 2018: We have replaced our corporate website Brill.com.
October2018: We will migrate our Books and Journals platform. All e-books and e-journals content will be made available on brill.com
 

What is the URL of the new platform?

The URL of the new platform will be brill.com.

How will URL's be affected? Is there anything I need to do to ensure continuity?

All current URLs will be redirected to corresponding pages on the new platform.
Find more information in this section: Migration.

How will access be affected? Is there anything I need to do to ensure continuity?

Find more information in this section: Access and authentication.

Which products are hosted on brill.com and which products are hosted on other Brill platforms?

Brill.com hosts all Brill E-Journals and E-Books. We define an E-Book as an online monograph. There are separate platforms for Brill’s reference works, including the Collected Courses of the Hague Academy of International Law, primary sources, bibliographies and dictionaries. In addition, there are several resources available on standalone platforms. You can find the full overview at brillonline.com

Which browsers will be supported?

We support current versions of the following browsers on Windows, Macintosh, Android and iOS platforms:

  • Internet Explorer
  • Firefox (Mozilla)
  • Safari
  • Google Chrome

All pages function as appropriate using any of the browsers referenced above. Please keep in mind that no two browsers (or two versions of the same browser) will display pages exactly the same way.

Will the platform meet global accessibility standards?

We have aimed for WCAG 2.0 AA compliance with the Web Accessibility Initiative recommendations (WAI) and compliance with Section 508 Amendment to the Rehabilitation Act of 1973. Full guidelines on WAI compliance can be found at https://www.w3.org/WAI.

Can I use the platform on mobile devices?

The platform is designed to be used on all devices: desktop, tablet and mobile phones.

Can I use the platform with cookies or JavaScript disabled?

We recommend leaving cookies in place for the best possible user experience. Access to the site is possible with either cookies or JavaScript disabled, however some functions and content may not be available.

Who can I contact if I have a question about the impact to my library?

Please contact our Sales Support Team: brillonline@brill.com.

How do I stay up-to-date about what and when changes will occur?

This page will be updated during the year. Brill will send communications to all categories of platform users whenever relevant.

What publicity material will Brill provide to help promote the changes at the library?

We are currently thinking of providing you with materials or copy to help you communicate the new platform to your patrons.

What training material will be available for libriarians and administrators?

The platform will have a dedicated Help and FAQ section for end users of the platform.

 

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Migration

Which changes, if any, will be experienced during the migration period? Will there be any interruption of service?

Our aim is to deliver a seamless transition to the new platform, for you and your users. No disruption in service is expected. Our e-books and e-journals will be available on both the new platform and the retiring platform for some time during October 2018.

What is the migration timeline? What are the plans for a parallel run?

Q3 2018: We will migrate our Books and Journals platform. All books and journals content will be made available on brill.com. The ‘old’ platform will be kept fully online and updated for some weeks and run parallel. Brill will use this period to make sure that the new platform is working flawlessly and doublecheck migration of all licenses. Libraries will be invited to check their holdings on the new platform.
During this parallel run period Brill e-books and e-journals will be available on both platforms. DOI’s will point to the ‘old’ platform.

After a short period of parallel run we will retire the ‘old’ platform for books and journals (booksandjournals.brillonline.com). All DOI’s will point to Brill.com now and pages are redirected to Brill.com. Be assured that the timing of this switch will be communicated well in advance.

Will URLs be changing? How will this impact linking from reading lists, bookmarked links, OPACs etc? Does Brill have URL structure information for the new platform?

Many URLs will change when we move to the new platform. Brill will put in place a comprehensive set of redirects that will persist for the lifetime of the platform, so there should be no interruption in service.
We recommend that you update links out to the new Brill platform to optimize user experience. We will communicate a new URL structure and timeline for updates to be put in place.

The new platform will be hosted on HTTPS, a secure communication protocol on the web. This may require some updates to access and authentication methods.

Will there be any changes to DOIs?

At the end of the parallel run period , we will retire the old platform. On this date Brill will reregister all DOIs, to point to the URLs on the new platform. The DOIs themselves will never change.

How will knowledge bases and discoverability services be affected? Do I need to do anything about this?

Although all current URLs will be redirected to the new platform, it will be useful to make updates to URLs used in library catalogues, discovery tools, and hyperlinks , in order to enhance user experience. Please rest assured that we are working closely with our discovery partners to ensure they are prepared for any changes as a result of our new platform and will ensure that any implications of these are communicated to you. Discovery partners will be aware of what our institutional customers have been told about the new platform and when, and so will have a complete picture of how the implementation of the new platform may affect them.

Which discovery and metadata vendors does Brill work with?

Brill's e- books and e-journals are fully indexed by third-party discovery products and services, including:

  • ProQuest's Summon & Primo
  • EBSCO Discovery Service
  • OCLC WorldCat Local
  • Yewno
  • Scopus
  • ATLA

Brill publication metadata is delivered to the following e-resource management services:

  • Serials Solutions (360 Search, AquaBrowser, etc.)
  • EBSCO Information Service
  • Ex Libris
  • Openly Informatics (OCLC)
  • TD-Net

How has Brill worked with 3rd parties to inform them of the migration?

Brill will inform the vendors of a change in platforms before the Crossref metadata resolvers have been changed.

Will the new platform have MARC records and KBART files?

The new platform will have MARC records for all e-books and e-book collections. KBART files will also be available on the platform.

Will the RSS feeds I was previously utilizing continue to feed to my RSS reader?

RSS feeds for the journals and other publications will still be available, however you will need to re-establish your feeds after the launch.

Does the new platform support federated search?

Yes. We will have a specific information page on federated search on the new platform

 

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Admin Portal

If I have an admin account already, will there be any changes to how I access or manage my admin account?

All library admin accounts will be migrated. Your admin account will change slightly. The e-mail address associated with the current library admin account will function as the username for your library admin account on the new platform. You will be able to activate your account by performing a 'password forgotten' routine. Be assured that we will communicate this directly to you when this becomes relevant.
With your admin account you will get access to the admin dashboard.

 

If I don't have an admin account yet, how can I create one?

If your institution subscribes to, or has purchased Brill e-books or e-journals and, you as a librarian, nor your colleagues have no admin account , then please contact our Sales Support Team at brillonline@brill.com

Can my institution have more than one administrator registered?

The admin portal of the new platform requires one institutional administrator. This institutional administrator will be able to add a variety of admin roles to the institutional account.

What can library administrators do with their account?

The account will give you access to the admin portal. The admin portal will allow users to see all holdings, download Counter reports, add colleagues to admin roles. All settings with regard to access (IP ranges, usernames, Shibboleth settings) as well as link resolvers settings can be managed or seen here.

Will I be able to use Brill E-Book Select on the new platform?

Yes. The process will be even more easy on the new platform. When you are logged in as a an institutional administrator, you can just use the websites shopping cart to collect the e-books that you wish to purchase. When checking out you will have the option to receive an invoice for the order (instead of a direct transaction via credit card), and sign off on the order.

How do I see which resources my institution has access to?

Once you are logged as an institutional administrator you will have access to the new admin portal. The portal will show you all holdings your institution has access to.

Will libraries still be able to apply their branding on the platform?

If access to content is provided by an institutional subscription, your institution's name will appear in the navigation bar at the bottom of all pages.

 

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Access and authentication

What do I need to do to ensure seamless access for my users?

We will prepare a concise migration checklist before we switch over to the new site.
All your current holdings will be migrated to the new platform. This includes: single journal subscriptions, purchases of e-book collections and e-book series, journal archive bundles, journal collection bundles, E-book Select orders, Patron Select (PDA) holdings (including purchased titles), single e-book purchases.

How are ongoing institutional trials affected by the migration?

All your current access, including trial access will be migrated to the new platform. Be aware that usage may need to be collected for both the current and the new platform.

What authentication methods do you support?

The new platform will continue to support login with username/password, IP-authenticated access, and Shibboleth. We will not support OpenAthens. In general your ways to access remains the same as it does today and you will be able to log in with your username or your email address.
Individuals will be able to register or authenticate using their Orcid, Facebook or Twitter account to make use of personal tools.

Is there anything I need to do with regard to my institutions IP ranges?

Your current IP ranges will be migrated to the new platform. You will be able to see your IP ranges in the Admin portal.

Is it still possible to manage my institutions IP addresses?

It is not possible to update your own IP ranges on the new platform. Our Sales Support team will be happy to do this for you.

Will there be changes to access control?

There will be no visible changes to access control on the new platform, so librarians will not be required to take action regarding this.

Will the new platform support Shibboleth access? Which federations do you support? How do I set up Shibboleth for my institution? Will my Shibboleth Entity ID be migrated?

  • Shibboleth will be supported.
  • All Federations supported can be found at: https://technical.edugain.org/status.php.
  • You will be able to set up and manage Shibboleth settings in the Admin portal.
  • In order to set up Shibboleth you will need your Shibboleth Entity ID.
  • We are investigating the possibilities to migrate your current Shibboleth settings to the current platform.

Will the new platform support OpenAthens access?

  •  Yes,  OpenAthens will be supported in the near future. This section will be updfated as soon as there is more news.

Will the new platform be https?

Yes. The platform will be in HTTPS. This means all communications between your browser and the website are encrypted.

How do we need to make changes to our proxy servers?

If you are using EZ proxy, you will need to update the Brill Stanza. An updated stanza can be found here: https://help.oclc.org/Library_Management/EZproxy/Database_stanzas/BrillOnline. When you make use of other proxy services you may want to check the settings and adjust. You can find more information in the FAQ.

 

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End Users

Will end users need to create a new account on the new platform?

Yes

What are the benefits of creating a user account?

Anonymous users have a number of features they can make use of. The platform will enable any user to:

  • Store search results for one session
  • Store content pages and searches for one session
  • Export search results
  • Export citations in all formats
  • Recommend to a librarian
  • Send pages via e-mail
  • Share pages via social media

After registration a user as a number of extra tools to use. All tools can be managed on the My Account page.

  • Set up and manage alerts from the platforms for different purposes (eg. such as TOC-alerts)
  • Save search results and get notified on new results
  • Save and tag content pages for future use
  • Subscribe to (TOC) alerts
  • Annotate pages
  • Create groups of users and use group tools.

A personal registration is also needed to make a purchase on the platform. The shopping cart and the orders can be managed on the My Account page.

Will email alerts and saved searches be migrated to the new platform?

We are investigating the possibilities of migrating e-alerts and saved searches to the new platform. Bear with us while this section is being updated.

Will personal subscriptions and article purchases of users still be accessible?

All personal subscriptions and e-book purchases will migrated to the new platform. Single article / book chapter purchase data will not be migrated to the new platform, but our customer support team will have access to all previous order information and is available to fulfill receipt requests or provide help as needed.

 

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Usage Reports

Will there be any changes to usage reports on the new platform?

You will have access to Counter Reports in the Admin portal.

What usage reports will the new platform offer? What is being counted (e.g. chapters vs whole books)?

Brill will continue to offer all standard COUNTER 4 reports. All E-Book downloads will be captured in BR2 report

What formats will I be able to download usage reports in?

You can download Counter usage reports in XML, HTML and Tab-delimited formats within the Admin portal.

When will usage reports for the new platform be available?

COUNTER usage reports will be recording events from the moment the platform is public.

How do I download historical usage data from the previous platforms?

Brill will make the 2016 and 2017 en 2018 Counter reports of the current platform available to you in the Admin portal. We do advise you to download the Counter reports from our current platform until it is retired.

Will the new platform support SUSHI? Can I still access my reports via SUSHI? How do I set up SUSHI?

If you wish to harvest your usage data via SUSHI, log into the admin portal with your admin Account and access the Usage reports section. You will find your Requestor ID and your Customer Reference ID after the platform has launched.

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